Letter from Debbie Nearing, encampment director:
As an overnight camper, you should have received the following forms in your troop packet for Encampment:
Medical/permission form for NRGS on yellow paper here – one for each girl in your troop
Standard camping equipment list on blue paper here
Individual packing list for overnight campers on pink paper here
Need to Know form on lilac paper here – this form has been revised since the packet was released
Encampment attendance sheet on ivory paper here
Camp Runels map on white paper here
Please email the attached Individual Packing List, Need to Know form, and Camp Runels map to each of your parents who have a girl attending Encampment ASAP so they can start putting together camp items for their daughter. If you have other adults attending as first aiders or who will be staying overnight as adults in charge, please send them this email.
You will need to give each girl/parent the yellow medical/permission form to complete (you should have one for each girl signed up to attend). The parent or you should make a copy and keep the copy and the yellow form will need to be passed in at check-in the day of the Encampment. You may need to have a meeting before Encampment to hand these out.
You will also need to complete the ivory form as the troop Leader.
Give the ivory attendance form to one of the parents if you are not attending as it must be turned in at check-in so please do not complete it until the day before. The attendance (ivory form) sheet should list EVERYONE who will be attending for any length of time. If you find that a girl is coming late or leaving early, I still need them on the form and also let me know that with a notation next to to their name. All parents and Leaders should also be on the attendance sheet if they are attending and/or staying for more than drop off. This is so in case of an emergency, we know who is at camp at all times. I will also need to make sure if a parent is attending that they are Coried and Cori’s now take at least 3 weeks to get authorized by GSEM. Keep this in mind.
The blue standard troop camping sheet is the packing list basically for your troop. This is just an idea of what to bring. You may bring more or less. It is acceptable to forego the “Girl Scout Way” and use paper but you must carry it out of your site and dispose of it properly.
You should also have a first aid kit with your troop gear. Please make sure that the first aid kit has some of the items like tylenol, tums, benadryl which are included on the yellow medical/permission form. We may have a Camp Nurse this year on site but for the day on Saturday only, so you need to rely on your First Aider if staying overnight. We will have plenty of First Aiders on hand should you need help with any emergency at camp.
I’m attaching a blank CORI request form here. If you have any parents coming for the day or overnight or they are staying for more than drop off, I need them to complete a CORI and come to me in person with a copy of their driver’s license to get it authorized so I can send it off to GSEM before Encampment. They can also bring it to the GSEM office on 143 Abbott Street in Andover for faster processing. The process takes a few weeks so please let me know ASAP. Also, if you are expiring before the end of the year, please complete a new CORI/SORI.
Remember that as a troop you will need to help the girls make at least 10 swaps for the GS swapping event if they want to participate in the in the SWAPs exchange. It’s a lot of fun. You can get ideas from Pinterest, www.makingfriends.com or www.swaps4less.com. You should try to get together with the girls over the summer or you can make them Friday night if you are staying over at camp.
Girls will also need some sort of bandana or hat. They don’t have to match in color but should be similar in design or some way to show that they are together as a troop so you can identify them easier in a crowd of girls.
If you have any questions about any of these forms, please email me. If you are available and want to attend our Encampment Committee meeting, our first meeting will be Tuesday, July 11th at 7:30 p.m. The location is to be announced as we are still waiting to hear from the Library. If you are interested, please email me back at firstname.lastname@example.org.
Thank you so much.
Debbie Nearing, Encampment Director
North Reading Girl Scout Service Unit