Attendees: Service Unit (SU) Coordinator: Amy Kelly [73897, 71901], SU Secretary: Debbie Nearing [73891], SU Registrar:Anne Valade, SU Event Coordinator Angela Danico [], SU Recording Secretary: Alycia McGoldrick [73904], Little School Coordinator Barbara Gravel [71876], SU Treasurer: Julia Slavin [71872], SU Cookie Coordinator: Kerstin March [71898], Kristin Puliafico [85118], Sandy Griffin [71900], Kate Mahoney [71868], Stephanie Musgrave [71868], Denise Forcellese [73901], Melissa Grew [71896], Ruth Kennedy [73899], Laura Wall [73903], Janice Gulbicki [71905], Christie Perrone [73898], Barbara Duff [71902], Batch Coordinator Michelle Rosenthal [71902] Dorothy Lehane [73899]
Items requiring attention are marked in red
ASAP!! Items requiring IMMEDIATE attention are preceded by "ASAP!" and marked in red
Intro/Announcements
Meeting was called to order at 7:40 pm
Pledge of Allegiance and the Girl Scout Promise were recited
Council Updates
Journey kits are now available at the Girl Scout Store for troops flying up. These kits are intended to save the girls money and include sash or vest, journey book, flag patch, number patches, situpon and are $30 for the sash kit, $45 for the vest.
We are over our membership goal for the year - and Council made 96% of their goal. Of course, no good deed goes unpunished - we'll have a new (higher) goal for next year!
Troop Finance Reports are due to Amy by June 15th.
The report is just an account of what money was taken in and how it was spent. You don't have to get down to the penny and can round off your numbers. You will also need to attach a copy of the last bank statement received before the June Meeting. You don't have to have a zero balance - you can simply state that the remaining money in the account will be for next year. You can even state that it will be for remaining activities for this year.
Form and Guideline can be found here:
http://www.girlscoutseasternmass.org/forms/AnnualTroopFinancialReport.doc
http://www.girlscoutseasternmass.org/forms/Annual-Troop-Financial-Report-Guidelines.doc
Summer Camp registration is still on-going www.hercamp.org
Council is still collecting new socks and new underwear for their Cradles to Crayons program www.cradlestocrayons.org. These will be collected at summer camps - and you can use the camps as a drop-off site.
Destinations (trips for scouts) has a trip coming to Boston for girls 13-18, July 16-24th
One If By Land, Two If By Sea
Registration deadline is 6/1, cost is $975/girl
http://www.girlscouts.org/forgirls/travel/destinations/event_details.asp?eventid=535
They are also looking for volunteers to: greet girls at the airport, participate in an opening ceremony planning committee, write welcome notes for attendees, make swaps to swap with attendees
If interested, contact Joan Reilly at jreilly@girlscoutseasternmass.org
GSEM is testing a new patch for Cadettes on energy conservation. This testing will begin in September and if you're interested, you'll need to meet the following criteria:
◊ Commit to completing 1 of the 3 patches between September and December 2011
◊ Participate in evaluation tasks
◊ Leader must participate in a virtual orientation prior to September and a debrief in December.
If interested, contact Joan Reilly at jreilly@girlscoutseasternmass.org
Fall Sales will be 9/30-10/28/2011 with a theme of "Success for Tomorrow". There will be some new items and modified pricing for the coming sale. Training will be by troop this year - and the following dates have been announced:
9/6, 6-8:30 pm in North Andover
9/7, 6-8:30 pm in Waltham
9/8, 6-8:30 pm in Middleboro
There is one more Coco Key program being offered this school year. June 5th from 2-8pm. Check out www.girlscoutseasternmass.org and seach Programs for Coco Key for more information.
Plimouth Plantation offers some great programs for scouts - and their event coordinator is a Girl Scout Leader! Check out http://www.plimoth.org/learn/programs-kids-scouts-families/scouts . You could combine this with the Wind In The Pines ziplines and make a really full day!
Archery facilitators are available through Hale Reservation in Westwood if anyone is interested in pursuing...
http://www.halereservation.org/index.html
Amy will try to get more information on this for a future posting
Service Unit Update
Building on the Common is up and running - and it can be reserved for an entire year! They may also be giving North Reading Girl Scouts some closet space to store town supplies like flags, bridge, etc...
Looking into moving the Leader's Meeting to the Library Activity Room - it seemed more intimate last time.
We are going to rent a portable P/A system for Fly Up - and if we like it, NRGS will purchase it on a payment plan. This will be available for town events, encampment, etc...
There is talk about doing a Town-wide Encampment next year - but this depends on the interest level for the Council Wide 100-year celebration Camporee.
June Leader Meeting is being moved to 6/14 and will be in the Library Activity Room. This is the night before the Troop Treasury Reports are due...hint, hint. We will use this meeting to briefly finish up this year's business and the rest of the meeting to help seed a calendar for the Event Planning Committee to work on this summer
Don't forget that there are new badge books coming in the fall.
Registration Update
◊ Registration materials are available
◊ Re-registration is available on-line
◊ Leader must have an '01' designation in order to access registration databse
◊ You must update "who has custodial care" and "how many years of scouts have been completed" for each girl
◊ Help is available at cessupport@girlscoutseasternmass.org
◊ Beginning 4/19, can begin re-registering online. Payment is by credit card or debit card and is due immediately
◊ Pre-printed forms provided. If you don't have a form for a girl, you won't be able to re-register online and must register with a blank form
◊ Girls that are registering (or re-registering) as Juliettes should be done with the paper form and payment and forms should go to Anne Valade. Current Juliettes will receive and email from Anne soon.
◊ Moves, and new registrations must be done through Anne Valade
◊ If re-registering online, print out a copy of your roster and give to Anne with a single marked up copy of the pre-printed forms showing any changes made. And KEEP the hardcopies of you registration forms (just in case).
◊ Early Bird runs 4/19-6/17, all remaining must re-register by 9/30
◊ Leaders will need to sign Volunteer Agreements
◊ Membership Dues form only applies to girls that you are re-registering or registering via paper copies. You don't need to fill this out if all are being re-registered online
◊ ASAP! If your troop is disbanding, please let Anne know ASAP!
Past Events
Gymnastics
◊ The single session worked out well (snack was a little chaotic)
◊ Returned a small profit to the town
Fancy Nancy Arty Party
◊ Was an fun and easy event. All supplies will be saved so that we can do this event again in the future
◊ A big thank you to the girls who did setup and the leaders who stayed and helped. You all made a HUGE difference
◊ The Daisies loved seeing the older girls help out
Make-Up Attitude
◊ Was too old for some of the younger girls, too young for some of the older girls - but in general, a good time was had by all
◊ All seemed to enjoy the hairstylists
◊ Supplies were saved so that we can run this in the future
May/June Events
Fly-Up - Sunday 5/22 6-8
◊ At High School Auditorium
Memorial Day Parade - Monday 5/30
◊ Line up at the Building on the Common at 9:45
◊ Girls can march with other troops if their troop isn't going to officially march
◊ No throwing candy, no balloons
◊ No activity form is required by troops marching in the parade
Fun & Games Night - 6/23 - for Grades 4-12
◊ Part 1: 6-7:15 Scavenger Hunt
◊ 7:15-7:45 Snack/Scoring
◊ Part 2: 7:45-8:30 Mother/Daughter "Newlywed"-type game
◊ Each troop will bring 2 dozen of something to share, beverages will be provided
◊ Flyer is here
Veterans Association Meeting
◊ Planning a 10th Anniversary Ceremony for 9/11. There may be an opportunity for Girl Scouts to Participate
S.H.A.R.E. Update
◊ Still collecting envelopes - they should go to Anne Valade
◊ Have not met town goal
Cookie Update
◊ Recognitions are in...if you have not yet picked yours up, contact Kerstin March
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